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OnPay Review 2022 – Top 10 Payroll Services

With OnPay, small company owners can get a payroll processing solution at an affordable price. The OnPay’s system can generate a payroll on a predetermined schedule, routinely disburse wages, carry out tax computations and withholding, and file tax forms.

OnPay’s human resources capabilities are designed to keep your staff organized and in the know. For example, staff members may deploy the program to build their profiles, giving them permission to access their tax details, pay stubs, and any needed reference materials. In addition, the OnPay system can integrate with your existing HR, accounting, and time-tracking programs.

The Verdict
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OnPay is one of startup and small companies' top alternatives for payroll processing. It is an economical alternative with a whole range of features. Even for swiftly growing businesses, it's a great option since you don't have to select a more expensive plan; just pay each new worker monthly in addition to what you're at the moment parting with. Nevertheless, if you operate a huge corporations, you may realize that you need extra human resource capabilities, and OnPay does not scale that way.

  • Uncomplicated Interface
  • The left panel of OnPay's graphical interface has all the most important elements that can be explored and pinned as required. Everything from previous pay runs and worker data to forthcoming crucial dates and offers is laid simply on the Payroll Dashboard. You may quickly go between tabs to make modifications or check any statistics.
  • Ease of Use
  • The installation process is really simple. OnPay may input your current payroll data, or you can conclude the process yourself. Existing data from another program can be imported. To run payroll, you must select the workers you wish to pay and input the number of hours they have worked.
  • Effective and Rapid Employee Management
  • Personnel may add and change their bio-data and access tax forms and pay slips. This saves time and increases productivity since you may focus on other serious matters rather than document retrieval. A checklist advises you of the most recent government documents and reporting needs, streamlining t
  • Lacks an Automated Payroll Processing System
  • OnPay's worst challenge is the absence of an auto-payroll option. The program isn't the best match for your firm if you have salaried personnel. However, a solution exists. Payroll may be automated by making minor changes to the prior payroll. To make things even more convenient, OnPay has cut the processing time from five to just two screens and one confirmation page.
  • Obsolete Dashboard
  • While the primary interface is easy, OnPay has a bad inclination to spread out. There is too much whitespace, which necessitates further scrolling, specifically when presenting all of the links to payroll data and tasks in a single window.
  • Restricted Integrations
  • OnPay Payroll Service's list of third-party integrations includes HR, accounting, and time tracking programs, but its competitors offer a considerably broader list. For example, one assessor lamented the platform's inability to link with their HRIS rostrum, requiring them to hop between two systems

About Company

OnPay is the offspring of a well-established family payroll firm that the company’s founder started. When Jesse Burgess began working for the firm in 2007, his fundamental aim was to assist the company’s six payroll clerks in being more productive while preventing them from becoming dissatisfied.

Burgess had to take care of 200 small business customers. Hence, he simplified the user experience for his clerks and automated redundant jobs. Eventually, he noticed that the entire payroll process could be migrated online. And OnPay was established not long after that.

OnPay is unique since it’s a payroll company and not a startup. The company’s founders combine skills with cutting-edge technology to create quick, user-friendly payroll software to allow small company owners to focus on their core competencies.

OnPay’s team is committed to bolstering the client experience, growing its HR, and providing unmatched support for startups and small enterprises.

Even though OnPay has grown in strength, its customers still pay a single minimal price for their services.


OnPay is a wonderful solution since it provides all the important tools demanded to handle payroll, manage paid time off (PTO), and expedite the onboarding process. It also lends you access to a variety of benefits for your staff. Let’s assess some of its services to establish if they suit your business.

  1. Payroll Processing

You are free to run payroll, including off-cycle and bonus distributions, as regularly as you choose without paying extra fees. OnPay can handle many pay-out time plans, tip calculations, and varied pay rates for specific workers. It deducts all garnishments and unemployment insurance payments owed to your employees from their unemployment insurance benefits.

OnPay makes it easy to process payroll in a matter of minutes. There’s also a summary view of your payroll with expandable columns for salaries, taxes, and deductions if you’d want to see them all at once.

  1. Mobile Responsive Platform

You don’t need an OnPay app to use their system when you’re on the road. They offer a mobile-responsive rostrum, which lets you process payroll from mobile devices, provided you have access to the internet.

  1. Multiple Member of Staff Payment Alternatives

You may pay workers and contractors using OnPay in several ways, including direct deposit, debit card, and paper checks. OnPay’s direct deposit processing duration range between two and four days, depending on the severity of the associated risk. It will also decide whether or not you are authorized for transactions that entail wire transfers or reverse wire transfers.

  • Wire Only: For OnPay to process payroll, it may demand that businesses with huge payroll amounts wire the monies for direct deposit and taxes.
  • Reverse Wire: Some businesses may need the permission to initiate a reverse wire from your account to run payroll.

Contact OnPay to explore other alternatives if your authorized direct deposit transaction does not meet your payroll requirements. You may also plead that the corporation reassesses your clearance status after a six-month delay.

  1. Payroll Tax Management

OnPay is capable of calculating, withholding, paying, and filing payroll taxes in an automated fashion. Additionally, it assures that no penalties will be incurred due to wrong tax filings made by its agents.

  1. Onboarding and New Hire Reporting

The robust HR solutions on OnPay are designed to streamline the processes involved in onboarding new employees while ensuring compliance with the most current labor rules. It includes a library of HR guides, offer letters that can be tailor-made, templates, and more. New members of staff also can on-board themselves by using a self-service portal to complete filling out their profile and electronically signing any HR paperwork.

Additionally, it lets you assign and monitor onboarding tasks to specific people. And you won’t have to bother about state new hire reporting since OnPay will take care of it.

OnPay’s system has electronic copies of the I-9 and W-4 tax forms you’ll need for recruits. And the platform’s obligatory onboarding materials contain both of these by default.

  1. Paid Time Off (PTO) Management

There are three different levels of accrual in OnPay, allowing workers to accumulate paid time off credits based on multiple factors, including geography and seniority. OnPay makes it simple to create specific policies for paid time off. After you’ve allotted, the system will automatically calculate accruals and apply them to each employee’s PTO accounts.

  1. Employee Benefits

Your staff members may sign up for multiple benefits, ranging from medical to retirement plans, thanks to OnPay’s partnerships with many benefits providers. These providers are available to the whole country.

There are in-house registered brokers to assist you in finding the finest solutions for other benefits like disability or life insurance. Every time you run payroll, all premiums are also deducted.

  1. Self-Service Portal

The platform’s self-service site allows workers to view their pay stubs and other important details even after leaving the company. 401(k) plans and other optional deductions may also be modified by staff, who can get forms and amend their bio-data online.

  1. Reporting Tools

OnPay lets you see payroll reports in real-time, download them, and export them to your current accounting program. You may use its report builder to draft new reports or use the already existing ones.

  1. Third-party Software Integrations

A number of accounting, time tracking, and human resource management systems are compatible with OnPay’s services. The following are the systems it works with:

  • Accounting: QuickBooks Desktop
  • Financial management: Magnify
  • Human Resource: Mineral
  1. Customer Support

The platform provides a support staff to assist put up your third-party rostrum links. You can also get workday assistance from a professional by phone. Nonetheless, only emergency email help is provided on weekends.

Plans and Pricing

The platform gives a single service package to all subscribers. The rate is USD 36 every month with a supplemental USD 4 per employee. OnPay’s monthly rates encompass the company’s functionality, unlike other payroll providers, which regularly give tiered-price options which entail several features.

– OnPay Basic Rate: $36 monthly

The only supplemental cost that could apply is for the completion of the year-end tax forms. If you want OnPay to deliver the forms to your company, it will cost you $5 plus shipping per employee. If you want them to mail forms directly to each employee, it will cost you $6 plus shipping per employee. Nevertheless, you can print the W-2 forms at no supplementary cost.

OnPay does not demand long-haul contracts. Paying monthly allows you to stop at any given time without suffering any financial harm. There are no supplemental costs for withholding, remitting, or submitting payroll taxes or annual fees. The first month of service is free for all new subscribers. To use OnPay, you do not need to enter any credit card information. On the other hand, if you want to use the program after the free trial, you must link your bank account.

We are glad that OnPay is open about its price. The organization’s website defines all the charges and offers an OnPay pricing calculator, which estimates your actual monthly rate relying on how many workers you have. Several payroll providers demand you contact them for a quotation, while others offer a price estimate and won’t disclose detailed pricing until you commit to their service.

Frequently Asked Questions (FAQs)

What is OnPay?

OnPay is a payroll service that assists small companies with tax filing and payment process automation.

Does OnPay have an app?

There is no app OnPay, but you can access your OnPay account using a browser. In addition to making changes, adding new employees, and running payroll, the mobile-friendly website is simple.

Does OnPay have time tracking?

The platform does not feature an inbuilt time monitor for members of staff. You’ll have to link to an external time-monitoring application.

Which is the most user-friendly payroll software?

The best payroll program features an intuitive user interface and the automation of tax filing and withholding. OnPay is the easiest-to-use payroll service currently available.

Where are OnPay’s headquarters located?

OnPay headquarters are found in Atlanta, Georgia, in the United States.

How much funding has OnPay raised to date?

OnPay has successfully raised $6M in funding.

When was the last funding round for OnPay?

On January 13, 2020, OnPay completed its most recent investment round.

Is The Company Right For You?

OnPay offers SMEs solutions, which are simple and efficient for handling payroll, human resources, benefits, and connectors to expand functionalities. Unquestionably, the most fantastic aspects of this product are its one-rate-per-month OnPay pricing framework, its full-service offers, and its simplified management of payroll data.

But is OnPay a worthwhile investment? It depends.

While we suggest OnPay for enterprises seeking a full-service payroll solution, it isn’t suitable for enterprises with only paid staff since payments can’t be automated.